Thank you for your interest in taking a stall at our fund-raising craft fair, in aid of St Elizabeth Hospice.  Woodbridge Town Youth Council is committed to raising a substantial donation for this vital charity.  This is just one part of our support for the St Elizabeth Hop to IT summer-long event based in Ipswich.  For the first time, four ‘satellite’ towns are involved: Woodbridge, Felixstowe, Beccles and Lowestoft.

The Saturday of the fair is the first day of ‘Hop to it’ and there will be one large gloriously decorated hare newly arrived in the Market Square and nearly 20 more around town.  We expect many visitors over the weekend.

Basic information 

• Venue: Shire Hall, Woodbridge and outside on the Market Square 
• Dates:  Saturday 21^st June and Sunday 22^nd June from 10.00am to 3.00pm both days.
• Cost:   Indoors £ 60 for two days  or £35 per day for single day booking    

Outdoors £ 50 for two days  or £30 per day for single day booking

• Stallholders are asked not to leave before 3.00pm
• There are ten spaces outdoors and ten indoors.
• Admission to the public is free
  
  

  Set Up

  • Indoors, there are ten indoor tables provided in set positions with one chair each.  No additional tables are allowed.
  • Tables vary very slightly in length and width but all are a minimum 1.8m long!
  • We are offering set-up for indoors only from 6.30pm to 8.00pm on the Friday evening (June 20^th) for Saturday stall holders only.  Local street parking and car parks are free of charge then.  We can allow a few cars at a time to unload on the Market Square.
  • Set up for indoors and outdoors on Sunday is from 8.00am 
  • Booked tables are chosen by stallholders on a ‘first come first served’ basis on set-up evening.
  • If you book an indoor stall for two days you may leave it set up overnight but at your own risk.  The Shire Hall will be staffed during the day and then securely locked at night and re-opened on the Saturday and

  Sunday at 8.00am for stallholders and then 10.00am for the public. 

  • There is parking nearby, free after 6pm but subject to charges and restrictions during the day.
  • Outdoor set up is from 8.00am on the Saturday morning. 
  • There are ten 3m x 3m stall spaces around the edge of the Market Square.  These are allocated on first come first served basis on the day.
  • No vehicles are allowed on the Market Square on Saturday or Sunday.

   

  Details Indoors

  • Tables are set out and should not be moved. Stallholders are welcome to use the large window sills and shelving behind most of the stalls as these provide good display space a little higher than the tables.
  • There are a limited number of power points around the edge of the room which stallholders may use free of charge for small appliances (lamps etc) but not for higher wattage equipment such as heaters or coolers.  You should provide your own extension cables and ensure they do not trail where the public walk.  There is no power for the two central tables and no cables should be trailed there. 
  • All electric appliances must be PAT compliant and switched off and disconnected from the mains power overnight. 

  Details outdoors 

  • There will be ten spaces for stalls measuring 3m x 3m.  Spaces will be marked and allocation is first come first served.
  • You may bring your own gazebo and tables as we cannot provide them. These must not exceed the dimensions allowed for the stall.
  • We cannot accommodate vehicles on the square but early morning, space is usually available around the Market Square for unloading.
  • We expect larger craft and gift items outdoors and we are happy to see plants as well.
  • All stallholders are responsible for removal off site, of their rubbish
  • There is no power supply outdoors and generators must not be used.

  Booking

  • Booking by return of the form below by email to councillorsutton@woodbridge-suffolk.gov.uk .  Please use subject line ‘Craft Stall Application)
  • Booking strictly on first come basis.
  • You will be informed if you have been successful or not and an invoice will be sent.  Your place is not secured until payment (by bank transfer) has been made. You will be notified to confirm the booking.
  • A short reserve list will be maintained for both indoor and outdoor stall holders.  We will let you know that you are on that list and contact you if a space becomes available.

  Miscellaneous

  • Stallholders must have PL insurance.
  • There is good wifi inside and general public wifi outside the Shire Hall.  User name/password will be prominently displayed inside.
  • There are toilet facilities inside but no others in the immediate area.
  • There will be a refreshment stall selling tea, coffee etc as part of the event.
  • There will be a large decorated Hare in the centre of the Market Square.  There will be a viewing area around it. It is part of the Hop to It trail and we expect it to attract many visitors, especially on this opening weekend following the ‘round town trail’ to locate the 17 others.